local stakeholders, levels of government, associations, citizens and stakeholders, with a short-term value, not leading to the . Records Description and Analysis Form. Thus, the Missouri Local Records Board was established to set retention times for local government records. Local Government Records Retention Schedules. The records fall into two categories: common and specific. General schedule format Each record series listed in the general schedule is presented in the following format: Regulation number and series title — The first line includes the regulation number, which is used for control, and the title most commonly used by agencies. Record Request Form. General records schedules can cover a significant proportion of an agency's record series. Develop the Retention Schedule : Using the STD 73, Records Retention Schedule and the completed inventory, develop the retention schedule. Certain agencies can use other general records schedules in conjunction with the 2021 Announces Draft General Records Schedules for Agency Review; AC Memo Announced the release of Transmittal 31; AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees." Part 2: County Clerk as Recorder. The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000, pursuant to California (G.C.) Government Code Section 56382, directs the Commission to make arrangements for the retention and safekeeping of records relating to activities and (Click to download entire schedule) Area Development District. Record retention and disposition schedules. unique retention schedules. It consolidates, revises and supersedes the CO-2, ED-1, MI-1, and MU-1 Schedules . Records Retention. The 16-member board, chaired by the Secretary of State, consists of local Records retention schedules are determined by the record type and the business, legal and compliance requirements associated with the record. Box 200547. 04 - Revenue. §121‐5 and G.S. County Attorney. local and state government officials. The records retention and disposition schedules and retention periods governing the records series listed herein are hereby approved. American Public Energy Agency - 162 (last updated 12/04/2009) Area Agencies on Aging, Nebraska - 156 (last updated 08/11/2021) A records retention schedule describes one or several records series, shows the length of time the records should be retained, and indicates their final disposition. This retention schedule, which is approved by the State Records Administrator, provides your only ongoing authority to dispose of records. March 1, 2019 Before any records listed on the Retention and Disposition Schedule for New York Local Government Records may be disposed of and even if the local government previously adopted Schedules CO -2, MU-1, MI-1, and ED-1,the governing body must formally adopt the Schedule by passing a resolution. Records Retention Schedule LG6 Police Department Records This Records Retention Schedule has been developed by the Rhode Island Local Government Records Program of the State Archives in an effort to assist government officials in the proper management of public records. 3. Review the Local Government General Records Retention Schedule and all records used by your locate agency. NATIONAL RETENTION POLICY FOR LOCAL AUTHORITY RECORDS 1 Foreword 2 1.0 Introduction 3 1.1 Origins of the National Retention Policy Report for Local Authority Records 3 1.2 Te rms of Reference 3 1.3 Members of the Committee 3 1.4 Methodology 3 1.5 The Need for a National Retention Policy 4 1.6 Advantages of a National Retention Policy 5 1.7 Form of the Report 5 1.8 Updating the Report 5 Development of records retention schedule. Records Commissions All local government entities in Ohio are required by law to establish a Records Commission to review and approve records retention schedules and one-time records disposal requests before documentation is sent to the Ohio History Connection for review and approval. Airport Authority Records Common Record Categories include records, such as budget and accounting records, which may be created by any local government agency. September 2010. The County/Local General Retention Schedule: lists very common Record Series that may be created or received by any Indiana local government unit: offices at the county, municipal, or other local level, no . When the retention period has expired, the records can be disposed of on an ongoing basis Ohio Historical Society Concepts in Records 32 Management 2011 Retention Schedules (RC-2) Part I - Signatures and Certification - Section A - Local Government Unit - Section B - Records Commission (approving) 2. General Records Schedules. You can learn more about changes they've made regarding the organization of the retentions schedules and the timing for future updates at their blog: The G.S. Information about Machine-Implementable GRS Format; AC 22. The law establishes the Local Government Records Committee to review and approve records retention schedules, authorizes the establishment of regional records centers, and provides for local governments to charge a $1 document filing fee to support their records management program and fund the Local Government Records Office. Local Government Record Retention Schedules. GENERAL RECORDS SCHEDULE . Formats: Word | PDF | Webpage. Check your schedules to see what the retention period . Local Records Retention Schedules Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records . Revised Third Edition - Effective March 25, 2019. "No county, municipal, or other local government official shall cause any . Below are the instructions. Approved schedules provide the only legal authority to destroy public records. The Records Retention and Disposal Instructions should be used in conjunction with the General Disposal Authority for Local Government Records, for the proper retention and disposal of State records. If you have questions pertaining to the . This Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local governments. Records Retention and Disposition Schedules. Records Retention Forms. If you have questions or comments about the schedules, procedures or want to request a change to a retention schedule, please contact them: Local Government Records Committee. The Maine State Archives in conjunction with the Archives Advisory Board, establishes local government record retention schedules. These schedules are adopted pursuant to Maine Title 5, Chapter 6, §95-B. 08 - Commerce, Community, and Economic Development. R.S. Examples include personnel, accounting and general administration. General Schedules for Local Government "General Retention Schedules" cover records that are common to a particular type of local government agency, such as a county clerk or a school district. Read on to learn five things you should know about the new schedule. Word. Size : 1.32 mb Format : PDF. The following listed schedules have been approved by the Oversight Committee on Public Records. Records Management. For each record type (also known as a record series) on a retention schedule, the retention . From: Local Government Records Retention Schedules (a) The director and librarian, under the direction of the commission, shall prepare and distribute free of charge to records management officers of affected local governments the records retention schedules for each type of local government, including a schedule for records common to all types of . EXECUTIVE SUMMARY This records retention and disposition schedule is the foundation of the records management program for DMH/DD/SAS Provider agencies. Records Retention Schedule Requirements. Government of Ontario Common Records Series - Transitory Records. General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. Local Government General Records Schedule. Local Government Schedule: LGS-1. I. §132‐3, you may only destroy public records with the consent of Texas state agencies and public universities are required to submit their retention schedules to TSLAC on a timetable established by Local Courts Minimum Records Retention Schedule (Retention Schedule) for adjudicatory records. local-government-sector-retention-and-disposal-schedule-qdan480.pdf (PDF File, 2.7 MB) local-government-sector-retention-and-disposal-schedule-qdan480.doc (MS Word Document, 2.4 MB) Local Records:: Records Schedules. Training of local officials on records management techniques. The records retention and disposition schedules and retention periods governing the records series listed herein are hereby approved. DISPOSING OF RECORDS 1. P.O. See the example below of grant management records. Develop Retention Schedules. A record that has a retention period of six years and is frequently referenced during the first two years, then infrequently after that time, will likely have a retention period that states: "Retain two (2) years in office, then transfer to the State Records Center for four (4) State Archives-Local Government Records Program 800 E. 17th Avenue Columbus, Ohio 43211-2497 ph: 614.297-2553 fx: 614.297.2546 www.ohiohistory.org RC forms used in local government records management RC-2 Records Retention Schedule Part 1 identification and approval - Names the local government agency, provides contact Part 3: County Clerk as Clerk of County Court. The new schedule, Retention and Disposition Schedule for New York Local Government Records (LGS-1), supersedes and replaces the CO-2, MU-1, MI-1, and ED-1 Schedules. . Word. If a local government agency has records that are not covered by an approved general schedule, they must prepare and submit an agency-specific schedule. A retention schedule is an agency's legal authority to receive, create, retain, and dispose of official public records. Blue Grass Airport. These schedules are adopted pursuant to Maine Title 5, Chapter 6, §95-B. . The records retention schedule applies equally to paper and electronic records, with the . Not all individual records are covered by these General Records Schedules. 02 - Administration. RECORDS RETENTION AND DISPOSITION SCHEDULE . In Illinois, no public record may be disposed of without the approval of the appropriate records commission. Schedule Name. Ms. Teri Mark, State Records Manager for the Nevada State Library and Archives, was appointed Chair of the Subcommittee. These record retention schedules shall be used primarily to identify those local government records that should be retained permanently by the local government agency or deposited with an approved alternative institution as described on pages 7&8. FOR LOCAL GOVERNMENT AGENCIES . 07 - Labor and Workforce Development. Local Retention Schedules or Records Disposition Authorities (RDAs) No county, municipal, or other local government official shall cause any…records to be destroyed or otherwise disposed of without first obtaining the approval of the Local Government Records Commission ( Ala. Code 1975, § 41-13-23 ). records common to most local government agencies. The General Schedule includes records common to all agencies, while the agency-specific schedule is a customized schedule addressing a single agency's or office's records. Local Government. can be used by all state and local agencies in determining their records retention requirements. County Auditors Records Retention Schedule - Version 5.0. record to be destroyed or otherwise . Comments and suggestions for changes or additions may be directed to Records Management. The WMRS is intended to serve as guidance for records that are created or received by your particular unit. Approve the Retention Schedule : Review the completed STD 73 for accuracy and obtain the approval of the manager responsible for the records, Agency Records Management Analyst and the CalRIM Consultant. Please contact . Download a PDF of all 12 local retention schedules (updated 09/01/2020) CC: Records of County Clerks. . This schedule provides retention periods for records created by local governments. Records Destruction Certificate. 2021 General Records Schedule: Local Government Agencies. However, general schedules may not address every single record that a particular agency may have in its possession. 3. The State Records Committee. Agencies must renew their records retention schedules every . The retention and destruction of public records is governed by local record retention schedules developed pursuant to guidelines produced by the Municipal Technical Advisory Service, County Technical Assistance Service and Tennessee Secretary of State's Division of Records Management. Issuing retention guidelines and other regulations for local government records, based on their evidential, informational, and historical value; Approving records destruction requests submitted by local government agencies. County/Local Retention Schedules. For information about the procedures to dispose of state records call 217-782-2647. The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. Authority This records retention schedule was approved by the Local Records Committee in accordance with RCW 40.14.070 on August 5, 2020. Purpose The schedules are designed to: . NOTE: Local Government Records Relating to Cemetery Management. County Records Manual with Retention and Disposition Schedules (PDF) 2002 Edition (Updated as of 4/2017) This manual has been issued to inform certain county administrative, fiscal and judicial officers of the opportunity to legally dispose of records in accordance with the provisions of the County Records Act and Rule of Judicial . general and specific schedules for local government records. System Description Form. In March 2019 the Archives Division released a new record retention schedule for local governments. PREVIEW FILE. Government Records Section . If a record cannot be located within a record series in the General Records Retention Schedule or the Agency Specific Records Retent ion Schedule , contact your Archives Records Analyst so that the record may be analyzed and Local Government Retention Schedule - Crosswalk. Retention Schedules. This type of record could be created by many different offices, but will be governed the same across state and local government. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with . The Committee to Approve Schedules for the Retention and Disposition of Official State Records more commonly known as The State Records Committee was established in statute in 1993, NRS 239.073 et seq., to approve the retention and disposition of official state records for all state agencies. Local Government Record Retention Schedules, v. 2 . To create your own records retention schedule, you must first submit three signed copies of your proposed schedule to the State Archives of the Minnesota Historical Society. This approval extends to and includes the following standards in the 2021 Program Records Schedule: Local Government Agencies: 10. Adopted: August 1, 2011 . Records Retention Schedule - A list of all records produced or maintained by an agency and the actions taken with regards to those records. The RC-2 is the form used to submit your retention schedule. County Clerk and Superior Court Records Retention Schedule - Version 7.1. In keeping with the Code's mandate, LVA has developed records retention and disposition schedules outlining the disposition of public records. Compliance with these retention schedules is mandatory for state agencies and county governments, although not for other local government such as cities or townships. County Coroners and Medical Examiners Records Retention Schedule - Version 2.0. Local Government Records Retention Schedules. Typically, these records relate to functional areas such as accounting and finance, administration, payroll, and personnel. Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the administrative, fiscal and legal records created by local governments.. PDF. Legal destruction of obsolete records. Covers the core business records of Queensland local governments. General Records Schedule: Local Government Agencies. 06 - Health and Social Services. The Listed below are some basic procedures to follow when applying this schedule. In accordance with the circular issued by the State Records Office on 13 June 2019 . Your local records commission may approve other retention periods. PDF. Retention and disposition of records that are common to many offices are included . Local government agencies should take measures to ensure that the retention and disposition of public records is in accordance with current approved records retention schedules. MONTANA LOCAL GOVERNMENT RETENTION SCHEDULE #10 Courts of Limited Jurisdiction (City, Justices' and Municipal Courts) #10 Courts of Limited Jurisdiction - MT Local Government Last Revised: Nov 2013 4 For Records Disposal or Records Transfer requirements, see § 2-6-403, MCA.